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Evergreen Google FAQ
Posted 10/15/2018 04:39PM

Why does the Evergreen School District have students use Technology and Google tools?

The Evergreen School District (ESD) recognizes that technology and Internet resources offer a wide variety of educational opportunities and tools that can enhance learning. G Suite for Education is one of the important tools utilized by teachers and students to help students succeed. Use of G Suite is at the discretion of the classroom teacher and will only be used when appropriate for the student's grade level and learning objectives. These tools will help our students as we work together to achieve academic success. We are very excited about the possibilities that G Suite offers students and teachers in the classroom as we strive to provide our students with 21st Century skills. As with any educational endeavor, a strong partnership with families is essential to a successful experience.

How are ESD Student Google Accounts different?

ESD's G Suite domain is different from a personal Google account and is NOT open to the public. It is a safe and secure "self-contained" ad-free cloud-based system that is unique to each school district. Features typically available to personal Google accounts like video chat, personal profiles, and social networking are not accessible to our students.

What Google Services are available to Students?

The following Google services will be available to each student and hosted by Google as part of ESD's online presence in G Suite:

  • Gmail: This is only available to students in Middle School. This private email address that can only be used to send and receive email for specific teacher directed projects and communication.
  • Drive: A secure online space where students will store all of their digital work. In Google Drive students can create Google Docs, Slides, Drawing, and Sheets and they are all stored on the web. Anywhere that students have access to the internet, they can access their work. Students will be able to work on projects at school and at home. Applications in Google Drive can be shared for collaboration.
  • Calendar: An individual calendar providing the ability to organize schedules, daily activities, and assignments.
  • Classroom: Google Classroom is designed to help students and teachers share assignments. Students can find assignments, due dates, ask questions, and get feedback on their work. It also creates Drive folders for each assignment and for each student to help keep everyone organized.
  • Selected Apps: Selected apps will be available to students when requested by teachers and when safe, and appropriate. This can include applications like BrainPop.

What about Intellectual Property?

Students retain the intellectual property rights of any work that they create and store in the Google Drive. There are no ads in G Suite. Google will not sell data to third parties nor will they share information in G Suite with third parties except if required to do so by law. ESD encourages all parents to share in the G Suite experience by logging in with your child to see the types of activities and educational experiences that are offered.

What are student responsibilities when using technology?

Student use of G Suite is governed by the ESD Acceptable Use of Technology policy in the Student-Parent Handbook. Students are responsible for their own conduct at all times when using G Suite, just as they are when they use any technology resources the school offers. Teachers will have the ability to monitor everything that a student does within G Suite.

What information does ESD share with Google?

To set up the necessary G Suite account for your child, ESD provides Google only with a username (their student ID number). ESD creates the passwords and can reset them at any time.

What laws help protect my student?

Google has agreed to comply with the Children's Online Privacy Protection Act (COPPA) and the Family Educational Rights and Privacy Act (FERPA), laws that protects the confidentiality of student educational records and personally identifiable information, and to adhere to industry standards with respect to the security of the information. You can read more about Google's privacy practices on their website at

The Children's Online Privacy Protection Act (COPPA) applies to commercial companies and limits their ability to collect personal information from children under 13. By default, advertising is turned off for SRSD presence in Google Apps for Education. No personal student information is collected for commercial purposes. This permission form allows the school to act as an agent for parents in the collection of information within the school context. The school's use of student information is solely for education purposes. ­­COPPA – http:/ / privacy/ coppafaqs.shtm

Family Educational Rights and Privacy Act (FERPA) FERPA protects the privacy of student education records and gives parents the rights to review student records. Under FERPA, schools may disclose directory information but parents may request the school not disclose this information. Parents are provided the opportunity annually to opt out of disclosing their student's directory information on the District's Enrollment Form. ­­FERPA – http:/ / policy/ gen/ guid/ fpco/ ferpa

Evergreen School District

  • 3188 Quimby Road
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  • San Jose, CA 95148
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  • Phone: 408-270-6800
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  • Fax: 408-274-3894
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