Enrollment and Registration

1. The child must turn 5 years old between September 2 and December 2 (of the current year).

2. Parents and child reside in the Evergreen School District attendance area. NOTE: Registration packets must include proof of residence.

3. An original birth certificate with seal or other legal document showing date of birth must be presented to school personnel.

4. Record of UP-TO-DATE IMMUNIZATIONS must be presented to school personnel. If immunizations are not up to date, the registration will not be considered complete. Schools in California enforce a “no shots, no school” policy. The child WILL NOT be allowed to attend school if the immunization verification has not been received before the first day of school.

5. All transitional kindergarten students must be evaluated for risk factors for TB as part of their routine medical “assessment.” A Tuberculin Skin Test (TST ) or other TB test (IGRA blood test) approved by the Centers for Disease Control and Prevention will be ordered by the healthcare provider (HCP) if deemed necessary based on the TB risk factor assessment. The Santa Clara County Public Health Department TB Symptoms Review and Risk Factor Assessment Form which will be completed by the HCP will be returned to your student’s school, along with the registration packet.

The student’s HCP will give parent/guardian documentation stating one of the following within 1 year of registration:

a. Student’s risk assessment was negative. No TB testing is required.
b. Student’s risk assessment was positive with attached TB screening test (TST/IGRA) and CXR result. Student is free of infectious tuberculosis.

Students with TST/IGRA test results within 1 year of registration may submit their results with their registration packets and do NOT need to obtain the Assessment of Risk Factors from their HCP.

6. Students are required to have a dental check-up by May 31 of their kindergarten year. Oral evaluations completed within 12 months prior to school entry also meet this requirement.

7. Each child should receive a physical examination 18 months prior to entrance into the first grade or within 90 days after first grade entrance. Physicals must be given after March 1 (of the current year).

1. The child must be 5 years old on or before September 1 (of the current year).

2. Parents and child reside in the Evergreen School District attendance area. NOTE: Registration packets must include proof of residence.

3. An original birth certificate with seal or other legal document showing date of birth must be presented to school personnel.

4. Record of UP-TO-DATE IMMUNIZATIONS must be presented to school personnel. If immunizations are not up to date, the registration will not be considered complete. Schools in California enforce a “no shots, no school” policy. The child WILL NOT be allowed to attend school if the immunization verification has not been received before the first day of school.

5. All kindergarten students must be evaluated for risk factors for TB as part of their routine medical “assessment.” A Tuberculin Skin Test (TST) or other TB test (IGRA blood test) approved by the Centers for Disease Control and Prevention will be ordered by the healthcare provider (HCP) if deemed necessary based on the TB risk factor assessment. The Santa Clara County Public Health Department TB Symptoms Review and Risk Factor Assessment Form which will be completed by the HCP will be returned to your student’s school, along with the registration packet.

The student’s HCP will give parent/guardian documentation stating one of the following within 1 year of registration:

a. Student’s risk assessment was negative. No TB testing is required.
b. Student’s risk assessment was positive with attached TB screening test (TST/IGRA) and CXR result. Student is free of infectious tuberculosis.

Students with TST/IGRA test results within 1 year of registration may submit their results with their registration packets and do NOT need to obtain the Assessment of Risk Factors from their HCP.

6. Students are required to have a dental check-up by May 31 of their kindergarten year. Oral evaluations completed within 12 months prior to school entry also meet this requirement.

7. Each child should receive a physical examination 18 months prior to entrance into the first grade or within 90 days after first grade entrance. Physicals must be given after March 1 (of the current year).

The Vaccines for Children (VFC) helps families by providing vaccines at no cost to providers who serve eligible children from birth through 18 years of age. Parents who have no health insurance or if they have health insurance but no vaccine coverage they can contact:

Vaccines For Children Program (VFC)

Phone (877) 243-8832

Web Site: www.eziz.org

IMMUNIZATIONS

Proof of residence is required for registration at ESD schools. Acceptable Proof of Residency Requirements are listed on the D-90G Residency Verification Declaration, which is included in the online registration packets (2020-2021 Registration Information and Forms link above). A school which has been designated as an Impacted School require additional proof of residency requirements. Carolyn Clark and Matsumoto elementary schools are designated as Impacted Schools. These two schools require 4 proof of residency.

The parent/guardian may request that a child attends a school other than their home school within ESD through a School Choice Transfer Request.

Some highlights of the School Choice Transfer Request process include:

1. Child must be registered at their designated home school.
2. Transfer requests are approved based on a lottery and on space availability for School Choice Transfer Requests at the requested school.
3. Parent/guardian is responsible for the transportation of students approved for a School Choice Transfer Request.
4. Approval is for a specific school.
5. Students who are not approved for a School Choice Transfer Request will attend their home school.

Please see School Choice Options for details about this process.

At Evergreen School District we offer a Spanish Dual Language Program located at Holly Oak Elementary School. Only kindergarten and transitional kindergarten students may apply for this program. Learn more about our Dual Language Program.

Registration Information
Enrollment for the Dual Immersion Program begins on February 3, 2020. Please follow these steps to apply:

1. Students must first be enrolled at their child's home school. See steps 1-5 at the top of this Enrollment and Registration page.
2. Complete the School Choice Transfer Request Form (PDF).
3. Complete the Dual Language Intent Form (PDF).
4. Return both completed forms to the District Office at 3188 Quimby Road. Schools will not accept completed forms.

Completion of an Intent Form does not guarantee your admission to the program. All admission is based on lottery. The first lottery will be on May 30, 2020. A subsequent lottery will be held on June 30, 2020 to fill any remaining spots and develop a waiting list. The waiting list will be maintained should space become available.

Outgoing - Transferring to a school in another district:

Evergreen School District will now be accepting Interdistrict Transfer Requests to attend another school in another school district outside of the Evergreen School District through the following process:

1. Access the ESD Interdistrict Transfer Form (transfer outside of the ESD).
2. Complete the form in its entirety including noting any services your child might be receiving (IEP/504).
3. If your child is receiving services, a copy of the IEP or 504 will be required upon submission.
4. Scan or take a photo of the completed form, one proof of residency (a current bill or statement) and the IEP/504 (if applicable) to Amy Shaffer: ashaffer@eesd.org
5. Once approved, your request will be sent via email to the requesting district.
6. Please contact your requesting district for confirmation of receipt and approval or denial of your request.

Incoming - Transferring to an Evergreen School District (ESD) school from another district:

Children residing outside ESD may request enrollment at a school within ESD by starting the Interdistrict Transfer process at their home school district. Approval must be obtained from the home school district as well as from ESD prior to enrolling at an ESD school. ESD approvals of Interdistrict Transfer Requests are based on space availability and require an annual renewal. Parent/guardian is responsible for the transportation of students approved through the Interdistrict Transfer Request process. If the child has an IEP or a 504 that will be required upon submission. Upon receipt of the approved transfer from your home district, please forward the scanned signed approval to Amy Shaffer at ashaffer@eesd.org

Please contact Amy Shaffer at ashaffer@eesd.org with any questions regarding either of these processes while our offices are closed.