Community Use of Facilities

1. Group A
   The Board authorizes the use of school facilities or grounds without charge by nonprofit organizations, clubs, or associations organized to promote youth and school activities provided such organizations do not charge any fees to participants. Such use shall not result in any additional expense to the district. All nonprofit groups must provide a copy of IRS Form 501c (Certificate of Exempt Status or other acceptable documentation as determined by the district). These groups include, but are not limited to:
   
   1. Community advisory councils
   2. Boy Scouts, Girl Scouts and affiliated organizations
   3. Other similar groups at the discretion of district administration


2. Group B
   Other groups, including nonprofit groups not organized to promote youth and school activities, nonprofit groups organized to promote youth and school activities and who charge participation fees, or for profit groups organized to promote youth and school activities and who charge participation fees may be charged fair rental value. The following are examples of users that fall into the Group B fee category (but not limited to):
   
   After School Program Providers (i.e. YMCA, Chess Programs, Music Programs, Language Programs)

Group A: Non-profit Pupil Related Event with no fee charge to participant, Community Pupil Related Event (including but not limited to ASB, PTA, Girl /Boy/Cub Scout regular meeting)

Group B: Profit or Non-profit with fee charge to participant, Community Non-pupil related Meeting

*The use of a field, parking lot, basketball court/black top does not include the use of restrooms at the site. It is the responsibility of the facility user to provide portable toilets to its participants. If facility user is unable to provide portable toilets, a restroom rental fee of $11.70/hour and custodial fee of $139.00/hour will apply.

Updated Fees Effective 7-1-24

 

Filing dates and cancellations: Applications should be filed at the school at least three weeks in advance of the time of the use of the facility. In the event there is a cancellation, a 24-hour notice by cancellation must be given to the school involved either by telephone or in writing

Protection of school property: School property must be protected from damage and mistreatment and ordinary precaution for cleanliness maintained. Groups shall be responsible for the condition in which they leave the building or premises. In cases where school property has been damaged or abused beyond normal wear, the costs of repair or replacement shall be paid for by the organization involved.

Adult sponsorship: All juvenile organizations and groups seeking use of school premises must have adequate adult sponsorship and supervision of all facilities used including the lavatories.

Assignment of accommodations: Groups will be assigned accommodations suitable to the size of the group.

Summer-use permits: Summer-use permits will be cancelled as of the opening day of school.

Precedence of school functions: School functions will take precedence over previously scheduled meetings of outside organizations. In such cases, the organizations will be so notified by the building principal.

Supervision of cafeteria facilities: A cafeteria employee may be assigned the responsibilities of supervising the use and care of cafeteria equipment where cafeteria facilities are used and the number of adults in the kitchen shall be determined by the cafeteria employee in charge.

Restricted use of school facilities: Use of school facilities for religious or sectarian purpose is permitted by law for temporary use. (Education Code 40040)

Accepted use of school facilities: Public use of school property is available to parent-teacher organizations, character building organizations, and group or clubs of citizens formed for educational, recreational, political, economic, artistic or moral activities.

Operation of school equipment: Specialized equipment such as movie projectors, etc., owned by the district shall be approved for use at the discretion of the site administrator.

Denial of use: Organizations not complying with the aforementioned rules will be denied further use of school facilities.

Square dance groups: Square dance groups are to be operated by officers of their own membership and shall engage callers of their own choice.

Presence of district personnel: All civic center activities shall require the presence of authorized personnel at all times. (Education Code 40048, 40050)

Assignment of district personnel: Civic center activities held during regularly assigned hours of district personnel shall be conducted in the presence of employees designated by the principal or district administration.

Duties of assigned personnel: Civic center activities held at times other than hours covered by regular employee assignments may be conducted on the presence of an employee assigned for this purpose. The employee so assigned shall arrange to conduct other school work (cleaning, etc.) in proximity of activities so as to be able to assist when needed and to protect school property.

Setting up facilities: Employees assigned to civic center functions are to properly clean up facilities for use for regular school purpose before the next school day.

Activities requiring additional time: Civic center activities that require additional time in excess of that authorized or those showing improper use of the school facilities should be brought promptly to the attention of the district administration.

Activities of Employee Organizations: Employee organizations shall have the right of access at reasonable times to areas in which the employee works, the right to use institutional bulletin boards, mailboxes and other means of communication, subject to reasonable regulation, and the right to use institutional facilities at reasonable times for the purpose of meetings concerned with the exercise of the rights guaranteed by this chapter. (Government Code 3543.1 (b))