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Board of Trustees – Meetings

Regular meetings of the Board of Trustees are scheduled July through June on the second Thursday of the month at 6:00 p.m. in the District Board Room (subject to change). Meetings are Called to Order at 6:00 p.m. at which time the Board convenes to Closed Session. The Board's practice has been to then reconvene to Regular Session at 6:30 p.m. The public is invited to attend the Board Meetings during non Closed Sessions such as Regular Sessions and Work Sessions.

Members of the public who wish to address the Board of Trustees during Matters From The Public or to address an agenda item are to complete a speaker card. Speaker cards are to be placed in a drop box located on a table by the entrance of the Board Room, or may be given to the Manager of Board Services before the meeting starts or at the beginning of an agenda item. Should a member of the public wish to speak to the Board of Trustees regarding an item on the Closed Session agenda, he/she may do so immediately before the Closed Session begins. Members of the public are invited to speak to the Board of Trustees regarding agenda items during a non Closed Session when that agenda item is addressed.

The Board allows up to three (3) minutes per speaker per agenda item, and a maximum of fifteen (15) minutes per agenda item. To ensure that all speakers are provided an equal opportunity to address the Board, individual speakers may not yield their allotted time to address the Board to other speakers. The Board may limit the total amount of time allocated for comment on an agenda item (Government Code 54954.3[b]).

If someone wishes to speak on an item that is not on the agenda but is within the jurisdiction of the Board, he or she may do so during Matters From The Public. The process and time allotment is the same as speaking on an item on the agenda.

In compliance with Government Code 54954.2, no action or discussion shall be undertaken on any item not appearing on the posted agenda. The Board or its staff may briefly respond to statements made or questions posed by the public or ask a question for clarification. The Board may also provide a reference to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda.

Dates, times, and locations are subject to change. The District Board Room is located at 3188 Quimby Road, San Jose, CA 95148

Effective 9/8/16, Evergreen School District Board of Trustees Meetings' proceedings are audio recorded. Audio recordings of the proceedings are posted on the District website:, under Board Meetings - Board Minutes. Official minutes are written, recorded and approved by the Board of Trustees. Approved official minutes are also posted on the District website, under Board Meetings - Approved Minutes.

2016-17 Board of Trustees Regular Board Meeting Schedule
(as of June 9, 2016):

July 6, 2016 (First Wednesday) - Governance Workshop

August 11, 2016

August 22, 2016 (Fourth Monday) - Strategic Planning Retreat

September 8, 2016

October 13, 2016

November 10, 2016

December 8, 2016

January 12, 2017

February 9, 2017

March 9, 2017

April 13, 2017

May 11, 2017

June 8, 2017

July 2017 (TBD)

August 10, 2017

September 2017 (TBD)

October 12, 2017

November 9, 2017

December 14, 2017

Agendas for Board Meetings are posted outside the District Board Room at 3188 Quimby Road and on the district website. Agendas will be posted 72 hours prior to a Regular Board Meeting and 24 hours prior to a Special Board Meeting. Please check the website for the current date, time, and location of Board Meetings.

Current Board Agendas and Minutes (BoardDocs)

Evergreen School District

  • 3188 Quimby Road
  • |
  • San Jose, CA 95148
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  • Phone: 408-270-6800
  • |
  • Fax: 408-274-3894
  • |
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